Guide for Contributors

I. General provisions

  1. Borgis Medical Publishing Accept the following manuscripts related to the journal’s scope: original papers, reviews, case reports, and materials from scientific conferences.
  2. The authors state that:
    • their article or its parts has not been previously published and are not submitted to any other journal,
    • they transfer all the copyrights to the article to the Publisher. The form of the statement is to be submitted through the Index Copernicus Panel with the manuscript in the “Additional Files” section.

II. Statements (PDF file for download)

  1. The articles must comply with the Helsinki Declaration.
    • The authors of clinical studies with human or animal participants should receive Ethical Committee’s consent. The consent should be sent with the manuscript in the “Additional Files” section.
    • Written informed consent should be obtained from all the participants.
    • When experimental animals are used, it must be clearly indicated that adequate measures were taken to minimize pain or discomfort.
    • The information about the above mentioned standards should be included in the ‘Materials and Methods’ section of the manuscript.
  2. The authors are to fill in and sign a Disclosure of Conflicts of Interest (financial support, personal relations, academic rivalry, research sponsoring). The reviewers and editors should inform the Publisher of any relationships that may indicate a conflict of interest towards the author, including the relationships with commercial companies related to the medical products presented in the journal.
    The authors are obliged to provide an information on Conflict of Interest at the end of the article.
  3. The authors are obliged to protect the personal data of patients. Only clinical and scientific data may be disclosed. Ethnicity or religion of the participants is not to be revealed unless it is relevant to the study. Photographs should be edited to unable the recognition of the patient. Photographs of identifiable persons and clinical data that enable identification of a patient must be sent alongside the written permission of the person(s).
  4. By submitting the article, the authors declare that no plagiarism, ghostwriting and guest authorship practices were used during the process of writing the manuscript. The authors should include a written statement concerning the practices and submit it in the “Additional Files” section.
  5. The authors agree to the distribution of their articles based on the CC-BY-NC-ND license.
  6. The authors are responsible for the content of published articles in accordance with the civil liability rules.

III. Contribution of work

A. Research project

B. Data collection

C. Data analysis

D. Interpretation of results

E. Preparation of the paper

F. Review of the literature

G. Fund Raising

IV. Technical requirements

  1. The following files are to be submitted: article, figures, tables. Each file should be named as follows: initials of the author_first word / title words_article/ tables / figures, for example: AK_Stomatology_article, AK_Stomatology_tables, AK_Stomatology_figures, AK_Stomatology_title page, AK_Stomatology_Statement_Conflict_of_Interests, etc.
  2. Microsoft Word .doc and .docx file formats are accepted.
  3. Please use Times New Roman, 12 pts, double space between the lines. This applies to the manuscript, abstract and literature.
  4. The article should not exceed 15 000 signs with spaces (with literature).
  5. The text should not be justified. The paragraphs of the same section should not have added spacing.
  6. Use standard, 2,5 cm margins.
  7. Use page numbering, starting with number 1 on title page.

Structure of the Manuscript

  1. Title page should be submitted in a separate file named according to the pt. 1 section III of the “Technical Guidelines” part of the Guide. Please include:
  2. title, name and surname of the author(s) with affiliations, correspondence address, information of external financing source, and in case of articles prepared by more than one author – information on the contribution of each author to the article. After each name, one or more of the following letters should be ascribed:

A – development of concept / research project / paper, B – collection / collation of data, literature analysis, C – analysis and interpretation of data, D – statistical analysis, E – manuscript preparation, F – substantive article review / supervision on the article’s final version, G – fundraising / other – enumerate.

Correspondence address should include name, surname, academic titles of the corresponding author and contact data (address, phone, e-mail).

  1. File with the main text of the manuscript

The file should be named according to the guidelines of the pt. 1 of the “Technical Guidelines” section of the Guide and include, subsequently:

  1. Title in English and in Polish
  2. The summary and key words in English and in Polish
    The summary of original papers should be 150-250 words long and follow the plan: Introduction, Material and Methods, Results, Discussion, Conclusions. The plan is not applicable for review papers. The summary of a case report should follow the plan: Introduction, Case Report, Conclusions. The summary of a review paper should follow the plan: Introduction, Review Methods, Results, Conclusions.
    Keywords: 3-5 words.
  3. Main text
    Headlines:
  • Original papers: Introduction, Material and Methods, Results, Discussion, Conclusions; no numbering.
  • Review papers: Introduction with justification of choosing the subject, Review of the current knowledge, Conclusions; no numbering.
  • Case reports: Introduction, Case Report, Discussion, Conclusions.

The references should be given in parentheses, e.g. (15). References should be included in order in which they are cited. The references to figures and tables should be given in parentheses, e.g. (fig. 1). Figures and tables are not to be included in the body of the article.

4. List of tables and figures, e.g.:

Fig 1. Caption.
Fig. 2. Caption.
Tab. I. Caption.
Tab. II. Caption.

5. Literature

Please use modified Vancouver style. Do not use the “end note” function. The manner of writing names of authors depends on the number of the authors:
up to 4 authors – provide names and surnames of all authors;
5 and more authors – provide names and surnames of three first authors and end with „et al.”.
When providing a range of pages, use a hyphen „-” not a dash „ – “, which is longer. Use the Index Medicus abbreviations of journals. The name of the journal is followed by the year of publication, volume and the full range of pages, for example: 123-124 (not: 123-4).

An exemplary record of literature:

Journal article:

Lahita R, Kluger J, Drayer DE et al.: Antibodies to nuclear antigens in patients treated with procainamide or acetylprocainamide. N Engl J Med 1979; 301: 1382-1385.

Chapter:

Turk DC, Okifuji A: Pain term and taxonomies of pain. In: Loeser JD (ed.): Bonica’s Management if Pain. 3rd ed., Lippincott Williams & Wikins. Philadelphia 2001: 17-25.

The maximal numer of references is 40 for original papers and 60 for reviews.

6. Statement of Conflict of Interest

7. Statement on Funding

3. File with the figures

The file should be named according to the guidelines of the pt. 1 of the “Technical requirements” section. Figures and photographs with captions should be submitted in one Microsoft Word File. Figures should be submitted in one of the following formats: JPG, TIFF, EPS. Resolution of the photographs should be at least 300 DPI. Numbering according to the formula: Fig. 1, Fig 2 (Arabic numerals).

4. File with the tables

The file should be named according to the guidelines of the pt. 1 of the “Technical requirements” section. Tables should present additional data. Numbering according to the formula: Fig. 1, Fig 2 (Arabic numerals).

5. Statements as described in section II of the Guide should be submitted in “Additional Files”.

V. Submitting the manuscript

  1. Please send manuscript with required additional files via the site: panel.nstomatologia.pl.
  2. Review papers and case reports should be sent in Polish, and original papers – in Polish and English. Files in Polish should be marked with the abbreviation PL, and in English with the abbreviation ENG.
  3. Manuscripts must contain contact details of the authors providing the manuscript on the title page.

VII. The qualifying procedure

  1. Before review process, articles are pre-reviewed by the editors. Articles not fulfilling technical standards of our journal, as well as articles of low scientific value, are rejected, and the authors are informed in an e-mail on improvements necessary before resubmitting.
  2. After the verification of the complete submission fulfilling technical standards, double-blind, peer-reviewed process is applicable to all the articles. Each manuscript is assessed by at least two independent reviewers from outside the research unit affiliated by the author of the publication; the author or authors of the publication and reviewers do not know their identities. In other cases, the reviewer signs a declaration of no conflict of interest (direct personal relations between the reviewer and the author, in particular affinity to the second degree, marriage, relationships of professional subordination or direct scientific cooperation in the past two years preceding the year of the review development). The written assessment contains an unambiguous conclusion concerning the conditions for release of the reviewed scientific paper for publication or for rejecting it. The names of the reviewers of individual publications or the numbers of the scientific journal issues are not disclosed.
  3. Based on the reviewer’s verdict, the article is classified as eligible for printing, rejected, or resent to the authors in order to make amendments.
  4. The publisher reserves the right to make the necessary amendments relating to the expert names, style, grammar, punctuation, briefings and elimination of unnecessary content in the papers selected for printing.
  5. The publication is free of charge. In case of reviews and case reports, the author must pay the translation fee or copywriting fee (if the article is submitted in English as well). Original papers are verified at the Publisher’s own expense (only up to 15,000 characters).
  6. The corresponding author receives final version of the article before print for acceptation. The authors must submit their changes to the final version within the deadline given by the publisher. If the publisher receives no amendments, it is considered that the authors do not wish to make any amendments.
  7. The final decision on the acceptance of the article belongs to the Editor-in-Chief.
  8. After the publication, the Authors receive their copies of the journal (1 copy for each author). The issues are sent to the correspondence address disclosed to the Editor.

The regulations have been developed in accordance with the Ordinance of the Ministry of Science of Higher Education of 2th June 2015 on the criteria and procedure for the evaluation of scientific journals and with the „Uniform Requirements for Manuscripts Submitted to Biomedical Journals” N Engl J Med. 1997; 336: 309-315 (www.icmje.org).

The correspondence including the manuscripts should be sent to the address:
Borgis Medical Publisher
8/103 Ekologiczna Street
02-798 Warsaw, Poland
e-mail: newmedicine@borgis.pl